For
those clients who feel able to do their own bookkeeping, we have provided
a simple method of recording all your income and expenditure. This
is a facility provided purely for your convenience, and you do not
have to use them if you prefer not to. Otherwise, simply fill in the
form on a weekly basis - one form every week - and either send them
directly to us as email attachments online, or print them off and
send them by post. You may send them to us on a monthly, quarterly
or yearly basis at your convenience.
Please
note that we specialise in online accounting systems like Sage,
Clearly Bookkeeping and Quicken, so you need not
feel obliged to do any of the above as we can complete the whole process
on your behalf.
Bookkeeping
Documentation
In order to complete your set of accounts we need certain items of
documentation. Please note that for VAT registered clients (those
with an annual turnover of more than £61,000) we require these
on a quarterly basis, for others an annual submission is sufficient.
In any case, a member of our staff will contact you when your return
is due, so there's no need to panic! We require:
- VAT
Returns
- Sales
Invoices
- Bank
Statements
-
Purchase Invoices (please include Hire Purchase Agreements)
- Details
of any Direct Debits & Standing Orders
- Cheque
details (stubs)
- Weekly
Bookkeeping Sheets
Example
A typical weekly bookkeeping sheet for self employed/sole trading drivers
only. All others should just send in books & records.
| Week
No: .........7......... |
Date:
........21/09/05......................... |
| |
Takings
|
Credits
|
Driver
%
|
Derv/Petrol
|
| MONDAY
|
40.70
|
|
|
10.00
|
| TUESDAY
|
66.60
|
|
|
9.00
|
| WEDNESDAY
|
37.30
|
6.00
|
|
7.00
|
| THURSDAY
|
40.00
|
|
|
10.00
|
| FRIDAY
|
57.40
|
|
|
8.00
|
| SATURDAY
|
109.20
|
|
|
16.00
|
| SUNDAY
|
|
|
|
|
| |
|
|
|
|
| TOTALS |
£
310.50
|
£
6.00
|
£
|
£
60.00
|
|
Item
|
£
|
p
|
| TRACKING/CAR
HIRE |
|
|
| METER
HIRE |
|
|
| RADIO
HIRE |
88 |
00 |
| OIL
|
|
|
| INSURANCE
|
|
|
| ROAD
TAX |
181 |
00 |
| TEST
LICENCE etc. |
255 |
00 |
| CLEANING
|
3 |
00 |
| HP/BANK
LOAN PAYMENTS |
|
|
| NATIONAL
INSURANCE STAMP |
|
|
| ACCOUNTANCY
|
|
|
| SERVICING
REPAIRS |
|
|
| TYRES
|
60 |
00 |
| FUEL
|
|
|
| SUNDRIES |
|
80 |
| |
|
|
| TOTALS
|
587 |
80 |
|
Downloads for Self Employed Drivers
Only
Should
you want to download and complete our weekly bookkeeping forms, which
we strongly advise, then simply use the links below. If you need any
help or advice in doing so please do not hesitate to contact
us.
-
WEEKLY
BOOKKEEPING FORMS
(in EXCEL Spreadsheet format). Download form to submit details of
income and expenditure to us download
here
- SEDAS
VEHICLE DETAIL SHEET
(in Word DOC format). Download to submit all the details of each vehicle
- one vehicle per form download
here
Most
people pay their VAT quarterly, although you can pay monthly if you
so desire. If your first quarter is January - March, for example,
your VAT payment is due on or before 30th April; so you have a month
from the end of you quarter in which to pay.
If, however, you file your VAT Returns online with Her Majesty's Revenue
& Customs (HMRC), you get an extra 7 days to both submit and pay
your return.
We would
need your authority, as your accountant, to complete this process
for you.
If this
is something you would like further information on, or would like
to set up, please contact us or have a
look at the HMRC
website.
